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About This Job.

Job Description

Position: Permit Coordinator QC Manager

Martin County and Okeechobee County, Florida

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Summ

Summary

As a Permit Coordinator QC Manager, you will be responsible for managing and coordinating the permit process, including researching, preparing, and submitting permit applications, reviewing and interpreting regulations, and tracking the progress of permits. Additionally, you will be responsible for visiting sites, inspecting all construction activities resulting from approved permits on roadways, structures, and facilities, updating permit status, reviewing our client's website daily for new permit requests, and uploading inspection pictures. Our Permit Coordinator Quality Control Managers play a vital professional role in ensuring the products and services we use meet high-quality standards set forth by FDOT standards. You can pursue a rewarding career in this field by understanding the Permit Coordinator QC Manager's responsibilities and required skills.

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What we Offer:

  • Competitive Pay

  • $250 Sign-on Bonus

  • $100 Employee Referral Bonus

  • 401K Account eligibility after 30 days of employment

  • Benefits eligibility after 60 days of employment!

  • 80% Company Paid Health Insurance for Employees

  • 100% Company Paid:

    • Dental Insurance for employees who enroll in our Group Health Insurance

    • Group Life Insurance of $20,0000

    • Right Now Media Subscription

    • Employee Care Services for employees and their family members

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Our Mission, Our Vision, Our Values

Our Mission

AIMM envisions a future where our nation's infrastructure stands as a testament to divine inspiration, impeccable workmanship, and unwavering dedication. Our commitment is to foster a legacy of safety, sustainability, and prosperity for generations to come.

 

Our Vision

Our Vision at AIMM is to be a dedicated steward of the nation's infrastructure assets, where every mile reflects our quality, reliability, and innovation.

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Our Values

  • Integrity: We prioritize honesty in every action, ensuring our stakeholders understand our processes and decisions.

  • Safety: Protecting the well-being of our employees, contractors, and the general public is paramount.

  • Quality: We prioritize quality in all we do and undertake, never compromising.

  • Teamwork: Together, we achieve more. We value the diverse perspectives and strengths each member brings to our team.

  • Humility: We value recognizing and respecting each other’s contributions and skills while maintaining openness to learning and collaboration without ego-driven agendas.

  • Joy: We embrace and model the fostering of a positive and enthusiastic atmosphere, where we find satisfaction and happiness in our serving others through our work and in each other’s success for the benefit of all.

  • Innovation: We embrace the latest technologies and methods to provide efficient and effective solutions.

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Essential Key Functions & Responsibilities:

  • Coordinate the Utility Permits, ensuring compliance with Department procedures, Florida Administrative Code Rules, and the Department's Utility Accommodation Manual. This includes but is not limited to, field-related engineering skills, planning, coordinating between customers and other involved parties, processing and administering proper documentation, resolving conflicts and deficiencies, and ensuring all inspections and safety standards are maintained.

 

  • Develop and maintain a Permit Inspection Plan, which details the permit inspection process, adherence to inspection requirements, and processes to ensure customer satisfaction.

  • Assist and coordinate with the supervisor in all Access and Drainage Permits, ensuring compliance with Department Procedures, Florida Administrative Code Rules, and the Department's Utility Accommodation Manual. This includes but is not limited to, field-related engineering skills, planning, coordinating between customers and other involved parties, processing and administering proper documentation, resolving conflicts and deficiencies, and ensuring all inspections and safety standards are maintained.

 

  • Assist AIMM supervisors in coordinating plans and construction review processes. This includes but is not limited to attending meetings while representing AIMM during FDOT construction projects meetings, construction pre-work conferences, and plans review meetings and communicating this information about these processes to others. This would also include attending team meetings for AIMM/FDOT projects in the area.

 

  • Inspect all construction activities resulting from approved permits on the roadways, structures, and facilities covered by the contract, which excludes any activities associated with permit processing or approval. This may require reviewing plans, referencing permit documentation, and verifying necessary permits. Document these sites with photography and upload findings onto the OneStop Permitting Website once approval has been established with FDOT.

 

  • Ensure the permittee's adherence to approved permit requirements, department regulations, and standards. Make routine inspections of permitted sites to ensure work is done safely and in accordance with the permit requirements. This may require reviewing plans, referencing permit documentation, and verifying necessary permits. Document these sites with photography and upload findings onto OneStop. The permitting website will be created once approval has been established with FDOT.

 

  • Assist in all other miscellaneous permits. These include, but are not limited to, general use, temporary road closure, landscaping, community aesthetic features, and moving permits. This also requires field-related engineering skills, planning, coordinating between customers and other involved parties, processing and administering proper documentation, resolving conflicts and deficiencies, and ensuring all inspections are performed and safety standards are maintained.

 

  • Overseeing the project quality control plan, ensuring all services provided by the company comply while meeting the contract’s standards and specifications established by the Florida Department of Transportation (FDOT); QC and archive files that are uploaded into the department's Electronic Data Management System (EDMS) by AIMM’s staff.

 

  • Overseeing local agencies responsible for maintaining the standards provided in the FDOT’s Maintenance Memorandum of Agreement (MMOA). This includes monthly updates on the MMOA inspection forms and photos of any deficiencies found. Submitting the monthly inspection forms to each agency and FDOT and following up with corrections identified.

 

  • Maintaining an Excel spreadsheet for all permit activities.

 

  • Assist AIMM’s project manager and assistant project manager with various duties.

 

  • Assist and perform other duties as assigned by the Project Manager and Assistant Project Manager.

 

  • Must be able to work full-time, 40 hours per week, with required emergency call-back duties.

 

  • This position will require the chosen applicant to work on multiple projects within two counties at a time, with an approximate time of 80% or more in the field. Staying out of town is not expected but may be required on an infrequent basis, depending on work schedule and client requests and needs. When on approved travel status, AIMM will provide a per diem allowance to cover any meal expenses if employees stay overnight. AIMM will cover hotel lodging expenses as needed.

 

  • The company will provide transportation from a designated location to conduct required new employee training, field inspections, and assessments, as well as a computer/tablet and mobile phone to perform the responsibilities of this position.

 

Education and Experience Minimum Qualifications Requirements:

  • Must have a high school diploma or equivalent;

  • Associate’s or Bachelor's degree in business administration or related education, preferred;

  • Minimum of 2 years of administration experience, preferably experience in maintenance management and inspections, public administration and safety industry or public works, familiarity with state agencies’ permits inspections, and field operations experience in the construction, infrastructure, asset maintenance, or transportation industries preferred;

  • Must become Intermediate MOT (maintenance of traffic) certified within 90 days after acceptance of employment, paid by AIMM.

 

Knowledge Skills, Abilities and Competencies:

  • Knowledge of the access management requirements, the utility accommodations guide (2017 UAM), and the design, drainage, and construction of these operations;

  • Skills in the use of inspection and assessment tools, equipment, and/or instruments;

  • Knowledge of computer applications such as word processing, spreadsheet software, and electronic mail; ability to analyze and interpret construction plan data;

  • Able to perform technical inspections from approved FDOT plans;

  • Able to plan, organize, and coordinate work assignments;

  • Able to communicate information effectively;

  • Able to establish and maintain effective working relationships with others;

  • Skilled in speaking, negotiating, and dealing with the public and contractors.

 

Competencies

  • Excellent verbal and written communication skills.

  • Excellent interpersonal, negotiation, and conflict-resolution skills.

  • Excellent organizational skills and attention to detail.

  • Excellent time management skills with a proven ability to meet deadlines.

  • Strong analytical and problem-solving skills.

  • Ability to prioritize tasks and to delegate them when appropriate.

  • Ability to act with integrity, professionalism, and confidentiality.

  • Proficient with Microsoft Office Suite or related software.

  • Ability to utilize the company’s internal proprietary work order management system.

  • Ability to clearly communicate orally and written in English while demonstrating strong written and verbal communication skills.

  • Knowledge of quality management systems and tools.

  • High production efficiency levels and reporting such productivity to your AIMM superiors daily.

  • Ability to work independently while being initiative, a team player, and always following instructions from your superiors.

 

Work Environment and Physical Demands

  • AIMM provides an engaging work environment that mirrors the dedication and precision needed to perform essential job functions. The diverse challenges and physical demands of our employees’ job functions are equally representative of the commitment required to excel.

  • We prioritize employees’ safety and well-being, ensuring our employees’ physical demands are reasonable and can be met successfully while offering reasonable accommodations to enable all talented individuals, regardless of disability, to perform their duties successfully.

  • Some tasks for the Permit Coordinator QC Manager may be performed remotely, being exposed to prolonged periods sitting at a desk and working on a computer while also working outdoors in extreme weather conditions, being exposed to a loud work environment with moderate to high noise levels, being in high places, drive, stand and walk for extended periods of time, frequently on uneven ground.

  • At the same time, they must be able to lift up to 50 lbs., including bending, carrying, climbing, grasping, kneeling, lifting, pulling, pushing, sitting, squatting, reaching overhead, standing, and twisting.

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Hiring Requirements

AIMM is a Drug and Alcohol-Free Workplace. Candidates will be subject to pre-employment controlled substance/drug testing.

  • Background Check

  • Motor Vehicle Check

  • Must possess and maintain a valid driver's license.

  • Must be able to provide valid proof of Personal Auto Insurance Policy and be listed as an authorized driver.

  • Must be able to meet the following driver guidelines:

    • For drivers 25 years and older: No more than four moving violations or one accident and one violation within the last three years.

    • For drivers 23 or 24 years old: No more than two moving violations within the last three years.

    • No driver may have any major convictions within the last five-year period.

    • For any vehicles requiring a Commercial Driver's License: Drivers must have at least one year of appropriate CDL and experience driving similar vehicles to those scheduled.

    • Drivers must have a valid driver's license for at least 2 years from the issue date.

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Benefits

  • Eligibility for up to 40 hours of paid time off (PTO) after the first year of employment anniversary and up to 80 hours of paid time off (PTO) after the second year of employment anniversary.

  • 401(k) account after 30 days of employment.

  • Option to participate in the health insurance program after 30 days of employment, 80%  company-paid coverage for the employee. Enrolled employees will also have 100% company-paid Dental and Life Insurance, with the option of purchasing a vision plan and additional financial protection with an Accident, Hospital, Short-term Disability, or Critical Illness insurance and add-on spouses and dependents at the employee’s out-of-pocket expense.

  • 100% Company-Paid RightNow Media Subscription

  • 100% Company-Paid Employee Support Programs.

  • The company will provide transportation from a designated location, a computer/tablet, and a mobile phone for the employee to use while performing the responsibilities of this position.

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EEO Statement

AIMM is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. AIMM makes hiring decisions based solely on qualifications, merit, and business needs at the time. 

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About us: 

American Infrastructure Maintenance Management LLC (AIMM) is a rapidly growing organization Headquartered in Houston, Texas. AIMM is an equal-opportunity employer and privately held business with asset management and road maintenance contracts across multiple states. 

American Infrastructure Maintenance Management, LLC. is at the forefront of the Infrastructure Maintenance Management industry, dedicated to offering quality work. Our commitment to our clients is unparalleled, and we always seek employees with a passion to serve our communities, clients, and partners.

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Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

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Are you interested in working with us? Join our team! Please visit our website to learn more about our company at www.aimmus.com 

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